Project Manager

Employment Type: Freelance

Vilostudios is a global anime and manga production company focused on reimagining how the industry works. By bringing writing, design, animation, and sound under one unified roof, we create productions that move with precision, clarity, and respect for the people behind them.

We’re expanding our production team and are seeking highly organized and proactive Project Managers to keep our creative engine running smoothly across multiple productions.

The Project Manager is the connective tissue of a project, the quiet force that turns creative chaos into structured momentum. You ensure that ideas don’t just exist, they ship. Working closely with directors, artists, and department leads, you track progress, manage timelines, and remove roadblocks before they grow teeth.

This role requires a balance of structure and flexibility. You understand creative workflows, but you also know how to anchor them in reality. You’ll be coordinating across time zones, aligning teams, and making sure every milestone lands when and how it should. Communication is your strongest tool, and clarity is your currency.

Responsibilities

• Plan, organize, and manage production schedules across multiple projects
• Coordinate between departments (writing, storyboard, animation, sound, etc.) to ensure smooth workflow
• Track progress, milestones, and deliverables, ensuring deadlines are met
• Identify risks, delays, or bottlenecks and proactively resolve them
• Maintain clear and consistent communication with internal teams and leadership
• Organize meetings, updates, and production check-ins
• Ensure all assets and tasks are properly documented and tracked
• Support Directors and Creative Leads by keeping production aligned with goals 

Proven experience as a Project Manager in animation, film, gaming, or other creative industries

Strong understanding of production pipelines and team coordination

Experience managing remote teams across different time zones

Proficiency in Discord, ClickUp, and Excel for communication, task management, and tracking

Strong organizational and time management skills with attention to detail

Ability to handle multiple projects and shifting priorities simultaneously

Clear and professional communication skills in English and/or Japanese (both preferred)

Ability to anticipate problems and adapt quickly in a fast-paced environment